Software Services

The Archibus Software Subscription program is designed to allow you to work confidently with the knowledge that you are using the most up-to-date features and productivity tools available. Make sure you have best tools available with periodic software upgrades and updates.

Subscription holders receive discounts on Archibus Services, like Training.

Software Subscription

Archibus SaaS

Archibus SaaS empowers you with the insights and tools you need to reduce your real estate spend and elevate your employee experience. Start with the essentials in Archibus Foundations, then upgrade to advanced targeted solutions as your workplace strategy evolves.

From precise space management to the industry’s most advanced solutions for flexible seating and IoT-driven optimization, Archibus gives users the deepest toolbox in the industry for eliminating wasted space and increasing capacity.

Connect employees to their workplace with a state-of-the-art system for hot desking, reserving meeting rooms, finding collaborators, and requesting services.

Work smarter with strategies for Preventive Maintenance and Asset Management that prioritize your operational and capital planning spend where they matter most.

Data-driven insight on workplace performance

Seamless updates with every new innovation

Simplified workflow that standardizes best practices

SaaS Solutions

General Requirements: Screen resolution of 1280×1024,Windows 7 PC or higher

Compatible Web Browser: Microsoft Internet Explorer 11, Microsoft Edge (latest 2 versions),Google Chrome (latest 2 versions),Mozilla Firefox (latest 2 versions)

SaaS Operating Environment

Extensions & Framework

With the Archibus Web Central 3D Navigator™, building information models and data are incorporated directly into the larger Archibus Enterprise Information Model (EIM™) for a holistic lifecycle view of design/build, operations and strategic planning for the entire asset portfolio.

Users can leverage 3D visualization, analytics and enterprise data for strategic planning and management of capital assets over their lifecycle processes, including: design/build, commissioning, operations, space utilization, and capital project planning.

By using the Archibus Web Central 3D Navigator, professionals from engineering to operations and business can intuitively collaborate on a common operating picture of their organization’s buildings and properties.

Provide a common operating picture for design/build, real estate, infrastructure, and facility professionals for full lifecycle management of building assets

Connect multiple building models and data to Archibus to visualize buildings, space, assets and systems Search through the full portfolio of CAD plans and BIM data to optimize space use, capital investments and asset lifecycle

Empower facilities staff with easy access to building information for maintenance, condition assessment, project management, compliance and emergency preparedness

Provide a 3D view of your building portfolio for real estate and facilities professionals to plan and optimize real estate, space, workplace, and capital needs

Web Central 3D Navigator

Building Information Modeling (BIM) has enabled a richly detailed and collaborative approach to the way buildings are designed and constructed.

What it lacks, however, is a way to easily scale to the portfolio-level and connect with business data.

Archibus Smart Client Extension for Revit addresses that need with a true BIM 4.0 application designed from a facility manager’s perspective.

It provides quick access to Revit graphics and COBie information using Web Services to connect Revit models to Archibus enterprise data.

This gives users a comprehensive view of an organization and its processes.

In addition, the Smart Client Extension implements rules and workflows that coordinate the bi-directional data exchange and updates the BIM model itself, to keep everything in-synch.

Leverage data collected during design/construction phase into optimizing management of building throughout lifecycle

Provides an intuitive, graphical bi-directional link to Revit using Web Services, enabling an easy, incremental approach in transitioning to BIM technology

Supports all facility management elements in BIM models

Puts BIM data to work immediately for building operations-related processes

Connects seamlessly to Archibus applications for increased productivity and data accuracy

Smart Client Ext For AutoCAD & Revit

Many leading organizations recognize Geographic Information Systems (GIS) as an essential information tool to address extended markets, aging infrastructure, shifting demographics, and compressed cycle times.

The knowledge gained from GIS allows organizations to make better decisions, saving time and resources.

You can now use powerful geospatial capabilities to illuminate your existing real estate, facility and infrastructure information through the Archibus Geographic Extensions for Esri.

This integration will provide you an even more powerful multi-layered perspective of critical organizational initiatives.

Improves organizational collaboration and decision-making by providing geospatial business intelligence for sites, space, infrastructure, and physical assets

Combines real estate, facility, and infrastructure with geospatial information to provide visual representations that improve analysis for competitive advantage

Allows both interior and exterior data to be queried simultaneously to visualize an organization’s assets and streamline enterprise workflow processes, enabling business transformation

Leverages Esri’s pre-eminent expertise in aggregating mapping and geospatial information quickly and at low cost

Geospatial Extension For ESRI

Space Book App: Provides all facilities staff with quick and easy access to key building data and drawings on their mobile devices and also enables them to conduct paperless space surveys

Maintenance App: Facilitates updating and completing work while in the field and also enhances the quality and accuracy of the information

Asset Registration App: Scans and accepts assets singly or in bulk at the loading dock or shipping room

Asset & Equipment Survey App: Supports creating and maintaining an asset inventory; completing work in the field to enhance the quality and accuracy of information

Incidents Reporting App: Captures and reports on environmental, health and safety incidents and details

Workplace Services Portal App: Supports request intake and processing for room reservations, A/V needs, etc.

Space & Occupancy Survey App: Facilitates verification of space allocation, employee location and much more

Mobile Executive Reports App: Generates metrics, alerts, and summary reports in the field

Hazardous Materials App: Find the location of hazardous materials through graphical building, floor, and room drill-downs, edit inventory and more

Gives immediate access to graphical and non-graphical reports, forms, and views — anytime, anywhere – after initially connecting to a Wi-Fi, Internet, or cellular network

Lowers the overall cost of providing a two-way exchange of information to/from a centralized repository to mobile-enabled personnel

Supports hybrid mobile deployments, with an open-standard development environment for easy enhancement

Supports semi-connected native mobile apps to ensure work continuity and productivity even when there is no connection available

Mobile Framework

Effective portfolio and operations management is a challenge without accurate metrics to guide decision-making.

The Archibus Performance Metrics Framework is part of the Archibus business intelligence platform that helps owners, tenants and outsourcing service providers quantify real prop­erty portfolio performance from occupancy, operational and financial perspectives.

Support and line managers can overview organizational processes at-a-glance and stay in control of real estate transactions, capital projects, and facilities.

Using key performance indicators (KPIs), trend summaries, alerts, drill-down capabilities for more detailed analyses, as well as other analytical measures and productivity tools, decision-makers can align their portfolio spend to organizational strategy, spotlight underper­forming business units or assets, and benchmark organizational progress to achieve targeted goals.

Obtain a balanced-scorecard view of portfolio health and align it with organizational strategy

Gain a comprehensive overview of facility processes with drill-downs

Manage leased and owned space more cost-effectively with intelligent analytics

Lower operational costs and improve return on net assets and cash flow with facility performance metrics

Performance Metrics Framework

Synchronize data in both directions, so that you only have to enter data once. Archibus validates data for accuracy and incorporates all data from BUILDER™ with additional asset management data. Create a reliable and complete central database.

Inform strategy with performance metrics dashboards, incorporating KPIs from BUILDER™ and Archibus (including TCO). Address underperforming areas, track trends, and measure results.

Link BUILDER to the Archibus Enterprise Asset Management (EAM) application. EAM provides a management framework for the entire lifecycle of every asset, so you can avoid lost, misused, or degraded assets.

Visualize in 2D and 3D models on Archibus

Archibus Ext for Builder SMS

Asset Management

Asset managers must ensure that their total capital and other asset investments provide the coordinated, end-to-end resources needed to support an organization’s immediate and long-term mission.

With purpose-built interfaces for professionals in planning, finance, real estate, facilities, IT, maintenance-and with mobile apps for field personnel and the shipping/receiving area-Archibus Enterprise Assets streamlines asset management by providing a 360-degree view of every asset’s ownership, value, location, use, lifecycle status, and condition.

This holistic view enables asset managers to make strategic data-driven decisions for the whole enterprise that are reflected in day-to-day operations.

Improve return on assets by providing a common operating picture that enables key strategic and operations stakeholders to align all assets to an organization’s objectives

Plan what-if scenarios to optimize enterprise asset investments

Centralize enterprise asset management with easy integration to other ERP systems

Engage asset management teams to accomplish their goals with coordinated end-to-end resourcing

Optimize capital and other asset investments through integrated lifecycle management for planning, acquisition, utilization, repurposing, and decommissioning/disposal

Enable staff to quickly inventory assets with mobile apps

Enterprise Asset Management

Optimize the use of all assets throughout their full operational lifecycle, from acceptance through operational use, re-purposing and disposal.

With the rapid pace of technological change and adoption, it is critical that updates to your network are accurately reflected to facilitate planning, improve inventory control, and enhance network uptime.

With the Archibus Telecom Assets, you can manage the network’s system capacity information, the location of system connections, maintenance histories, upgrades, and much more.

This indispensable solution does everything from simplify troubleshooting to eliminate communication discontinuities during the move/add/change process so you gain more control over your network instead of letting it control you.

Shorten the planning process by maintaining a well-documented physical network and simplifying troubleshooting tasks

Extend the lifecycles of telecommunications and data assets by facilitating reassignment of surplus items

Coordinate information and resources among responsible departments to ensure employees get network access quickly

Manage telecom inventory from the Web or intranet to facilitate organizational efficiency

Telecom Assets

Real Estate Property

Archibus Strategic Financial Analysis delivers comprehensive integration of business information to deliver deep insights into that third of an organization’s balance sheet comprising fixed assets.

Archibus connects all costs to specific business units and all assets to their intended purpose.

By capturing the capital investments, operating costs, and total cost of ownership for a wide range of assets and by monitoring the interrelated processes that manage them Archibus Strategic Financial Analysis quickly gives professionals the validated, relevant, and trusted data they need to make finance and operations decisions.

Provide a common operating picture to view capital and operating expenses for the portfolio

Evaluate the mix of leased and owned properties relative to space vacancy/occupancy/availability for specific buildings, campus/site, cities, regions or for the entire portfolio

Optimize the total cost of ownership, total cost of occupancy and lifecycle for real estate, infrastructure and facility assets

Compare benchmarks and monitor performance trends for assets including structures, properties, buildings, and equipment

Bridge and fill the gaps between finance, HR, and IT and traditional ERP systems

Strategic Financial Analysis

A centralized repository of accurate, easily accessible information is the foundation for strategically managing a real estate portfolio.

Web-based Archibus Portfolio helps streamline data collection and analysis by accurately aggregating individual portfolio items to create a consolidated portfolio view.

The application tracks current and projected holdings, leased versus owned space, building cost performance data, and more, to enable insightful planning and execution.

Drill-down capabilities, graphical and geographic dashboards, KPI charting, and personalized views also help users visualize and analyze data to make fact-based decisions on the portfolio’s ability to fulfill the organizational mission.

Improve asset stewardship through comprehensive tracking and analysis of portfolio holdings

Provide multiple perspectives on portfolio performance to enable rapid, fact-based decisions

Enhance root cause analysis to sustain appropriate service levels

Reduce administrative costs through quick and intuitive data entry

Portfolio Management

Real estate and portfolio planning professionals find it challenging to simplify the complex portfolio planning process, analyze proposed plans, and coordinate the intensive multidimensional review of those plans by stakeholders and senior leadership.

Archibus Advanced Forecasting provides the capabilities needed for assessing baseline conditions, forecasting need, proposing alternative planning scenarios, and evaluating complex tradeoffs over the short, medium, and long-term portfolio planning periods.

These tools are especially critical for enterprise-scale initiatives that include expanding or reducing lines of business, and other activities that have enterprise-wide financial ramifications from a portfolio perspective.

Align multiyear strategic portfolio plan with overall business plan objectives

Project costs for advanced portfolio forecasting of space requirements

Optimize the strategic space plan at all levels-from the portfolio, city, site/campus, to the building and room levels

Plan short-, medium-, and long-term “what-if” scenarios for organizations of all sizes

Enable key stakeholders to envision and optimize requirements using detailed event-driven scenarios including space configuration/allocation, leased/owned properties, and projects

Advanced Forecasting

Organizations with extensive lease portfolios are faced with the daunting task of tracking numerous leases with varying expiration dates and equally variable terms of tenancy.

Relying on manual processes to track and manage these leases can result in errors based on inaccessible or inaccurate information, missed renewal dates, internal customer frustration, and possible monetary penalties.

Web-based Archibus Leases provides a centralized repository, flexible dashboards, automated alerts, and more. Deploying the application will help streamline data entry, automate lease information-gathering and management, and improve analytic capabilities, all while providing a high service level at reduced cost.

Automate processes for lease tracking and management

Improve access of lease information to facilitate easy analysis and reporting

Streamline tracking of landlord and tenant responsibilities to avoid unnecessary charges

Minimize errors and speeds data entry through intuitive prompts, reducing administrative costs

Lease Administration

Accurately tracking and managing an organization’s occupancy costs is a competitive advantage…and an organizational challenge, without a centralized repository and the right analytical tools.

Archibus Costs provides proactive real estate managers and lease administrators with a Web-based solution that centralizes and streamlines the definition, allocation, and approval of portfolio occupancy costs.

It can reduce administrative overhead and improve decision making. The application also features an intuitive Wizard that tracks lifecycle costs at the invoice- or summary-level until final cost allocations are issued, as well as sophisticated filtering for multidimensional cost analysis, and more.

Improve portfolio occupancy cost management and decision-making with advanced cost analysis/projection capabilities

Align occupancy cost structure with organizational mission with increased visibility

Decrease frequency and expense of errors with streamlined processes that track all portfolio lifecycle costs

Reduce administrative overhead by eliminating manual processes

Supports multi-currency and value added tax (VAT) costs

Cost Administration

Increasing efficiency and reducing errors in performing chargebacks and executing invoicing/receivables processes is essential for reducing the administrative cost of managing properties.

Now both goals can be achieved with the Archibus Chargeback & Invoicing application. This Web-based solution’s sophisticated Wizards enable lease administrators and portfolio managers to automate all real estate-related accounting functions.

The Chargeback Wizard provides users with an intuitive tool for flexible cost allocation to internal cost centers and/or external tenants, while the Invoicing/Receivables Wizard enables accurate, automated billing and payment processes for enhanced account management.

Increase cost transparency to improve real estate portfolio decision-making

Improve operational efficiency through simplified chargeback/invoice/payment processing

Decrease administrative errors with automated chargeback calculations and invoice/payment monitoring

Streamline chargeback and invoicing processes through intuitive Wizard-based interfaces

Chargeback & Invoicing

Capital Project Management

Access to defensible capital budgeting information reduces the risk of undertaking expensive, time-consuming projects that ultimately fail due to inadequate resources.

The Archibus Capital Budgeting application provides a method for tracking the capital budget cycle from request and evaluation, through approval and funding.

With this information in a single, centralized location, users can execute master planning, expansion, modernization, and consolidation projects in an organized, cost-effective manner.

Summarize all capital planning activity in a consistent format to prioritize programs and projects, coordinate activities, and budget resources

Develop a centralized methodology to efficiently manage capital projects across multiple departments and sites

Enable “what-if” planning to reduce business interruption and cost overruns

Integrate condition assessment, capital budgeting, and project management functions to better allocate budget and resources for complete end-to-end planning

Capital Budgeting

Ushering a successful project to its completion-whether it is a renovation, acquisition, construction, or move project-requires a well-organized repository of project data and workflow practices.

Archibus Projects gives project team members workflow access to a central storehouse of information that keeps all participants aligned with master planning goals.

This helps ensure that projects remain on-schedule and within budget, while providing valuable benchmarking data for future projects.

Create a central repository for a top-down perspective of program and project priorities, actions, and costs

Facilitate a collaborative process to allow project members to synchronize information at different locations or organizational units

Provide clear, weighted performance scorecard views of multiple programs and/or projects to identify late or over-budget components at a glance

Streamline project oversight via consolidated views displaying milestones, tasks, and status changes to all project members

Reduce administrative burden by leveraging existing data

Project Management

Building owners are often hindered by the last of effective and efficient communication during the design, construction, and commissioning stages, resulting in unnecessary costs and operational inefficiencies.

The Archibus Commissioning application helps solve this problem by capturing and coordinating graphic and non-graphic data – including Building Information Modeling (BIM), as-builts, shop drawings, maintenance manuals, space, and equipment information – in one central repository.

The application makes all data elements searchable and accessible for viewing using a Web browser or a mobile device. And the application correlates all the information to confirm a facility and its systems meet the as-designed specifications.

Archibus Commissioning also helps lower the costs associated with claims and corrective actions, as well as optimize downstream building system performance.

Streamline the process that verifies your facility and its systems meet as-designed specifications and owner requirements

Provide the mechanism to identify and correct problems early in the design/build process

Reduce costs associated with post-occupancy troubleshooting, claims, and corrective work

Optimize downstream building performance by providing the tools to support continuous improvement in energy and operational cost savings

Commissioning

Workplace Services

Connect everyone to a web-based experience that adapts your workplace to support teams, projects, and daily needs.

Search people,spaces,equipment and more in one system with advance filters.Browse by list of floorplan and drill into key details.Buidl a central inventory of all assets.

Connect staff to their meeting and work spaces with bookings by phone,tablet,kiosk or QR code.Avoid scheduling conflicts,view photos and details to see if spaces meet your needs.Enable staff to track all reservations on a personal homepage.

Free underused seats by letting part-time staff book work spaces based on daily and weekly needs.Enable staff to browse different seat types based on which projects they are working on.

Workplace

How well an organization manages the time of its most valuable and costly resource – its people – is the measure of a truly effective and collaborative environment. Eliminate embarrassing double-bookings, rooms too large or small for a meeting’s purpose, and misallocation of resources with Web-based Archibus Reservations. The Archibus Reservations application provides an intuitive, integrated solution for scheduling shared space and associated amenities.

Desktop and mobile reservation options give you control over all details involved in planning, scheduling, and tracking shared space, including easily coordinating internal or external providers of audio-visual, food, or other services.

Integrated with Microsoft Outlook and Microsoft Exchange Server, Reservations capabilities deliver a seamless user experience by streamlining all aspects of meeting room and participant coordination.

Secure shared space and resources with self-service Web forms, and avoids double bookings

Improve productivity by streamlining invitations to participants via integration with most email clients

Archibus Reservations Plugin for Microsoft Outlook™ lets individuals make room reservations within the Outlook client

Extension for Microsoft Exchange handles all reservations and updates. Also, changes in Exchange Calendars flow directly to Web Central

Reservations

Is your organization experiencing frequent errors and missed priorities because service requests are not being handled properly?

Eliminate the need for dedicated personnel to handle service requests and provide a centralized, self-service portal for common service requests.

Archibus Service Desk is a Web-based application that provides simple, self-service processes for commonly requested services, including moves/ adds/changes, room reservations, project management, among many other requests. Service Desk automates the service request cycle through Service Level Agreement (SLA) designations that authorize, prioritize, route, and complete requests. Increase efficiency, reduce costs, and improve customer satisfaction with Archibus Service Desk.

Streamlines requests for all services through simple forms, intelligent workflows, and automated notification of status changes

Reduces administrative overhead and operating costs by enabling a self service environment

Increases efficiency by enforcing Service Level Agreements (SLAs) to control resource access and standards

Improves performance measurement/analysis and elevates customer satisfaction

Service Desk

Manage workstations and desks by reservation, and enable a fluid workplace that adapts to your daily needs.

Hoteling

Sustainability & Risk Management

An increasing number of organizations are recognizing the strategic value of reducing their carbon footprint to protect the environment and enhance their bottom line.

Web-based Archibus Sustainability Assessment helps make the concept of environmental sustainability a reality by tracking, ranking, and documenting details on the condition and use of physical assets so remedial action can be taken.